1 By accessing and using the ICT resources provided by Our Lady of the Rosary, you are agreeing to abide by this Conditions of Use of ICT Resources statement.
2 These conditions apply to all Our Lady of the Rosary ICT resources, regardless of how they are accessed. This includes access at all installed computers, through users own hardware (for example, personal laptops, PDAs or other similar technology) whether wired or wireless, or remote access over the internet through users' own resources.
3 While staff and students (in particular, ICT staff engaged by individual schools) may be called upon in the course of their duties to undertake activities beyond those permitted by the terms of this Agreement, it is expected that any such activities undertaken must be done in accordance with the spirit of this statement.
Ethical, Legal and Responsible Use of ICT Resources
4 Our Lady of the Rosary requires all users of its ICT resources to do so in an ethical, legal and responsible manner.
5 Users of Our Lady of the Rosary ICT resources must be aware that use of these resources are subject to the full range of laws that apply to the internet, communications and to the use of computers, and Our Lady of the Rosary policies. Such law and principles includes users' obligations in relation to copyright, intellectual property, breach of confidence, defamation, privacy, bullying/harassment, vilification and anti-discrimination legislation, the creation of contractual obligations, and other civil and criminal laws.
6 Our Lady of the Rosary’s ICT resources must not be used for unauthorised commercial activities or unauthorised personal gain. Actions performed using Our Lady of the Rosary ICT resources must comply with the terms of any licence agreed to for the use of software programs and other online resources.
Copyright and Intellectual Property Rights
7 Users must not, through the use of Our Lady of the Rosary ICT resources, copy, download, store or transmit material which infringes copyright or the intellectual property rights of others without appropriate approval. Such material includes music files, movies, videos or any other form of media.
8 Users should be aware that actions performed using computer and network resources, regardless of any disclaimers that might be made, ultimately reflect on our educational institution and community as a whole. This is particularly relevant where users post or submit material in a way that makes it publicly available over the internet.
Security and Privacy
9 Users have a role to play in ensuring the security and privacy of information transmitted by use of the ICT resources. Users are issued with unique usernames and passwords, which should be kept strictly confidential at all times.
10 Users must protect systems, information and accounts by:
• Choosing a secure password which is changed regularly (a secure password is one that is difficult to guess, for example, containing a combination of letter and numbers and not simply a name or date of birth)
• Using access to ICT resources only as authorised;
• Respecting the privacy and confidentiality of information that they may come across through access to the resources;
• Only downloading, installing or using authorised software;
• Reporting any breach or prospective breach of network security to the appropriate technical personnel or the ICT Services Help Desk;
11 Unacceptable conduct by users which could result in a breach of security or privacy includes:
• Disclosing your username and password details to another person;
• Disclosing other private or confidential information to unauthorised persons;
• Gaining unauthorised access to any systems by any means;
• Using Our Lady of the Rosary ICT resources to attack or compromise another system or network;
• Downloading, installing or using unauthorised software programs;
• Deliberately installing computer viruses or other malicious programs;
• Accessing or intercepting others’ electronic communications without permission.
12 Users should not, as a general rule, display personal information about themselves in a way that is publicly available. Where such disclosure is made through authorised avenues (for example, by the use of email or an official website), users should be aware that invasions of privacy may sometimes occur and it is outside Our Lady of the
Rosary 's control to prevent such instances from occurring.
13 Users are reminded that email should not be used to send sensitive and confidential information.
14 Users must, however, be aware that the operation and maintenance of ICT systems often requires the backup and caching of data, the logging of activity and the monitoring of general usage patterns and as such, complete confidentiality and privacy cannot be guaranteed. Our Lady of the Rosary may also be required to inspect or provide copies of electronic communications where required to by law, or where the investigation of possible misuses of ICT resources is required.
Additional Conditions Relating to Specific Resources
15 The uses of the following resources are subject to additional conditions of use, which must be read in conjunction with this document:
• World Wide Web
• Web Publishing Tools
• See below for details
Breaches of these Conditions of Use
16 The breach of these Conditions of Use will be taken seriously and may result in disciplinary action being taken.
17 Examples of possible consequences range from loss or restriction of access to ICT resources, to formal disciplinary action for breach of School Discipline policy (students) or Code of Conduct (staff). Cases of serious, deliberate, and/or criminal breach will be referred to external authorities and may result in civil or criminal proceedings.
Additional Conditions Relating to Email
As part of access to the ICT resources provided by BCE, users may be provided with access to an email account. These conditions also apply to any email service provided by an individual school directly.
Users should use email for learning or administrative activities only. BCE, as a matter of discretion, permits minimal use of email facilities to send and receive personal messages, provided that such use is minimal and kept to a reasonable level and does not adversely impact on personal work productivity. BCE may cease personal use at any time.
Users will, upon an email account being established, be allocated a data quota which will represent the maximum space a user is permitted to use to store emails of the BCE ICT network. Users should not exceed this quota.
Users must not use email to:
• create or send email under another’s name without express authorisation;
• create, send or forward electronic chain letters or commercial emails (spam);
• create, send or forward obscene, abusive, fraudulent, threatening or repetitive messages or those containing foul language (swearing);
• harass, threaten, defame, vilify or discriminate against any person or group;
• intentionally or irresponsibly damage or disable BCE or school ICT resources;
• use email for the purposes of transferring excessively large files;
• intentionally introduce computer viruses or other malicious programs to hardware or software or physically damaging systems;
• cause interference with or disruption to any computer, computer network, information service, equipment or any user;
• engage in any activity for personal monetary gain or commercial purposes;
• send copies of electronic works in contravention of copyright or other intellectual property laws;
• disseminate personal contact or other confidential information without appropriate authorisation or consent; or
• engage in any other activity that is prohibited by the Conditions of Use or local, state or Commonwealth law.
Employees should make themselves familiar with Brisbane Catholic Education Guidelines for Appropriate Employee Email Communications and
Additional Conditions Relating to Web Publishing Tools
Through the access of ICT resources, users may be granted access to products and technologies that enable users to publish and share material over the intra/internet ("web publishing tools").
Users should ensure that web publishing tools are used for learning or administrative activities only. Personal or commercial use of the web publishing tools through the BCE ICT network is not permitted.
Users' access to the web publishing tools is subject to reasonable download restrictions. Users should not use BCE ICT resources to upload or download large numbers of unnecessary files or files that are excessive in size.
Users must not use web publishing tools to:
a - post or distribute illegal, inappropriate or immoral content
b - upload excessive amounts of data
c - post or distribute obscene, abusive, fraudulent or threatening material
d - harass, threaten, defame, vilify or discriminate against any person or group
e - engage in personal attacks upon any user or person
f - post material or content involving foul language (swearing) or
g - engage in any activity that is prohibited by the Conditions of Use for ICT Resources or local, state or Commonwealth law.
Users must also ensure that they do not use web publishing tools in a manner that would breach, or would cause BCE to breach the terms and conditions of any applicable software licenses.
If a user comes across material in breach of the Conditions of Use, the window should be closed and the appropriate school technical personnel or the ICT Services Help Desk should be notified immediately.
Supervision and Moderation
Given the unique nature of the resources web publishing tools provide, as well as the responsibilities of users to ensure compliance with the Conditions of Use, teachers and other supervisors have a responsibility to ensure the resources are being used in a safe and appropriate manner by both themselves and all students.
Prior to access being provided to students and other users, teachers and supervisors should be aware of the technological capabilities of web publishing tools and provided with appropriate moderation authority.
Teachers and supervisors should actively browse and scrutinise material being posted and submitted by users through web publishing tools to ensure compliance with these Conditions of Use. Any material a teacher suspects to be in breach of this Policy or the Code should be either removed or if appropriate, quarantined and suitable, other parties notified.
Additional Conditions Relating to World Wide Web
As part of access to the ICT resources provided by BCE, users may be provided with access to the World Wide Web.
Users should use the World Wide Web for learning or administrative activities only. BCE, as a matter of discretion, permits minimal use of the World Wide Web facilities for personal use under these Conditions of Use, provided that such use is minimal and kept to a reasonable level and does not adversely impact on personal work productivity. BCE may cease personal use at any time.
Users' access to the World Wide Web is subject to reasonable download restrictions. Users should not use BCE ICT resources to download large numbers of unnecessary files or files that are excessive in size.
Users must not use the World Wide Web to:
a - access illegal, inappropriate or immoral content;
b - download excessive amounts of data;
c - download or install unauthorised programs or other material;
d - create, display, or transmit threatening, racist, sexist, or harassing language and/or materials;
e - access or author unauthorised "blogs" or other personal webpages;
f - access or administer unauthorised discussion forums;
g - disseminate personal contact or other confidential information without appropriate authorisation or consent;
h attempt to guess, capture, “hack”, or decrypt any security details of any other person or user;
i - access any internal or external server with the use of any stolen, guessed or hacked security details or other private data obtained without consent;
j - engage in any activity for personal monetary gain or commercial purposes;
k -engage in any activity that is prohibited by the Conditions of Use for ICT Resources or local, state or Commonwealth law.
If a user accidentally comes across material in breach of the Conditions of Use, the window should be closed and the appropriate school technical personnel or the ICT Services Help Desk should be notified immediately.